Position: Property Management Assistant
The Ruthvens are currently looking to fill the position of Portfolio Management Assistant. We have 65 years of leadership building, owning, and managing over 90 buildings with over 4 million square feet of warehouse space in Lakeland, FL. The Ruthvens are a dynamic, family-run company and this is a key position to support the continued growth and success of the business.
Candidates for this role must be detail oriented and highly organized. Someone who enjoys working with numbers and reconciling accounts. Additionally, the candidate must have excellent communication skills, a positive attitude, work well on a team and be polite and courteous, while speaking with customers.
Primary Duties
Property Management
- Prepare year end NNN (Triple Net or Common Area Maintenance) reconciliations
- Manage multiple Condo Association budgets, dues and annual meetings
- Role requires admin to work closely with accounting managers
Leasing Support
- Work with lease coordinator and leasing agents to create and track leases from inception to move in
- Manage leases in our property management system from move-in to move-out
- Work with Operations Manager to process tenant moveouts
- Prepare reports for weekly and monthly company meetings
Utilities Billing
- Manage utility accounts with Lakeland Electric
- Request new meters from Lakeland Electric
- Prepare quarterly utility billings to tenants
- Track and record utility costs every month
- Code utility bills and enter then into accounting software
Additional duties
- Manage Notice of Commencement and Notice to Owner documentation process
- Back-up for receptionist, including administrative duties
Necessary Skills / Qualifications
- Bachelor's degree or equivalent work experience
- Experience with modular accounting system (Yardi Voyager preferred)
- Self-motivator
- Great attention to detail and organizational skills
- Strong written and verbal communication
- Proficiency of Microsoft Word, Excel and PowerPoint
- Professional business demeanor
- Strong interpersonal skills within the office and with customers
Preferred Skills
- Property management experience
- Real Estate knowledge
- Construction permitting knowledge
Job benefits include:
- The Company pays for 100% of each employee's health, dental, life and long-term disability insurance; access to plans for spouses and family
- IRA plan with employer match
- Paid Time Off beginning after 90 days
- Paid Holidays
- Working in a friendly, multi-generation firm located on beautiful Lake Morton
For more information on our company, please visit our website at Ruthvens.com.
Job Type: Full-time
Pay: $20.00 - $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental Pay:
- Bonus pay
Ability to commute/relocate:
- Lakeland, FL 33801: Reliably commute or planning to relocate before starting work (Preferred)
Education:
- High school or equivalent (Preferred)
Experience:
- Customer service: 1 year (Preferred)
License/Certification:
- Driver's License (Preferred)
Work Location: One location